Disclosure and Sharing of Personal Information Relating to Students
1.1 Students, including prospective and alumni, need to have confidence that the University will protect their privacy and personal data. Therefore, it is important for there to be clear principles in place with regard to how personal information will be handled and this is the purpose of this policy.
2. Definition of Confidentiality
2.1 The University understands confidentiality to mean that personal information of a student will only be shared, directly or indirectly, with any other person in the University, or with an external person or agency with the expressed consent of the individual. ‘Consent’ should be in writing and held in the appropriate student file. Personal information will only be shared within the University on a ‘need to know’ basis and individuals should be told to whom any personal information is being disclosed.
2.2 Personal information is defined as information that relates to a living individual and from which an individual can be identified (from the data alone or from the data in combination with other information). The University recognises that personal information should be handled carefully by those to which the student has made a disclosure. Information about matters of health, relationships, political affiliations, criminal record, religion or ethnic background is highly sensitive and must be respected.
2.3 The University recognises that occasions may arise where individual advisers feel they need to breach confidentiality. Such circumstances include:
• Where there is an immediate and serious threat to the personal safety of the person concerned;
• Where there is an immediate and serious threat to the safety of others;
• Where there is a legal requirement to disclose that information (e.g. a crime has been committed, or it is covered by health and safety...