Mail may have confidential information. It may include personal information about employees or contain business information such as the names of customers and confidential information relative to the business, customers and clients.
For example, when we send mails or parcels with important information or customers personal details we sent it special delivery which means who we send the mail to will have to sign for it, then after we can track the parcel to make sure it has been delivered and signed for by the appropriate person.
Mails should always be dispatched or distributed to the correct recipient, because they can be important and confidential information which should not be disclosed to others. They have to be also distributed on time, so that the task specified on the email or by anyone in the office so it is completed within the timescale mentioned and the deadline is met, so that we avoid complaints or other serious issues which could lead to other problems within the business which is not needed.
Attached to this unit is a copy of my organisation chart with roles locations etc.
The internal mail services available are for distribution of mails within the offices and departments of …………………………….. as a partnership my role is to collect all mail for all company’s within the building we work in and they are collected and delivered on a daily basis.
External mails are sent via Royal Mail. External mail services are used, when mails cannot or do not cover the internal mail services criteria. For example where mails have to be delivered to clients, or other companies, or out of county correspondences. They are also delivered and collected on a daily basis.
External mail services are selected where delivery is out of county and where it is for other companies or clients. It will be areas that do not come under The Royal Mail office areas.
Internal mails are used where deliveries need to be made to offices or...